BY-LAWS OF SAINEHA ALUMNI, A NOT-FOR-PROFIT CORPORATION
ARTICLE I -
ORGANIZATION
1. The name of the organization shall be SAINEHA
ALUMNI.
2. The organization shall have a seal that shall be in
the following form: Saineha
Ex-Student Reunion Association, Inc.
3. The organization may at its pleasure by a vote of the
membership body change its name.
ARTICLE
II - PURPOSES
The following are the purposes for which this
organization has been organized: To help the gifted and talented students
of ethnic minority groups in the Pacific Islands who have financial needs
to reach their educational goals.
ARTICLE III
- MEMBERSHIP
Membership in this organization shall be open to all who
pay their annual membership fee and remain in good standing with the
organization.
ARTICLE
IV - MEETINGS
The annual membership meeting of this organization shall
be held on the seventh day of July each and every year except if such day be a legal holiday, then and in that event, the Board of
Directors shall fix the day but it shall not be more than two weeks from
the date fixed by these By-Laws.
The Secretary shall cause to be mailed to every member
in good standing at his/her address as it appears in the membership roll
book in this organization a notice telling the time and place of such
annual meeting.
Regular meetings of this organization shall be held at
the BYU-Hawaii Campus (Little Theater). The presence of not less than 80 %
percent of the members shall constitute a quorum and shall be necessary to
conduct the business of this organization; but a lesser percentage may
adjourn the meeting for a period of not more than 2 weeks from the date
scheduled by these By-Laws and the secretary shall cause a notice of this
scheduled meeting to be sent to all those members who were not present at
the meeting originally called. A quorum as herein before set forth shall be
required at any adjourned meeting.
The president may call special meetings of this
organization when he/she deems it for the best interest of the
organization. Notices of such meeting shall be mailed to all members at
their addresses as they appear in the membership roll book at least ten
(10) days before the scheduled date set for such special meeting. Such
notice shall state the reasons that such meeting has been called, the
business to be transacted at such meeting and by whom it was called. At the
request of 80 percent of the members of the Board of Directors or 80
percent of the members of the organization, the president shall cause a
special meeting to be called but such request must be made in writing at
least ten (10) days before the requested scheduled date.
No other business but that specified in the notice may
be transacted at such special meeting without the unanimous consent of
everyone present at such meeting.
ARTICLE V -
VOTING
At all meetings, except for the election of officers and
directors, all votes shall be by voice. For election of officers, ballots
shall be provided and there shall not appear any place on such ballot that might
tend to indicate the person who cast such ballot.
At any regular or special meeting, if a majority so
requires, any question may be voted upon in the manner and style provided
for election of officers and directors. At all votes by ballot the chairman
of such meeting shall, prior to the commencement of balloting, appoint a
committee of three who shall act as "Inspectors of Election" and
who shall, at the conclusion of such balloting, certify in writing to the
Chairman the results and the certified copy shall be physically affixed in
the minute book to the minutes of that meeting.
No inspector of election shall be a candidate for office
or shall be personally interested in the question voted upon.
ARTICLE VI
- ORDER OF BUSINESS
1. Roll Call.
2. Reading of the Minutes of the preceding meeting.
3. Reports of Committees.
4. Reports of Officers.
5. Old and Unfinished Business.
6. New Business.
7. Adjournments.
ARTICLE VII
- BOARD OF DIRECTORS
The business of this organization shall be managed by a
Board of Directors consisting of eight members, together with the officers
of this organization. At least one of the directors elected shall be a
resident of the State of Hawaii and a citizen of the United States .
The directors to be chosen for the ensuing year shall be
chosen at the annual meeting of this organization in the same manner and
style as the officers of this organization and they shall serve for a term
of two years.
The Board of Directors shall have the control and management
of the affairs and business of this organization. Such Board of Directors
shall only act in the name of the organization when it shall be regularly
convened by its chairman after due notice to all the directors of such
meeting.
Eighty percent of the members of the Board of Directors
shall constitute a quorum and the meetings of the Board of Directors shall
be held regularly on the 2 nd Saturday of each
month.
Each director shall have one vote and such voting may
not be done by proxy. The Board of Directors may make such rules and
regulations covering its meetings as it may in its discretion determine
necessary.
Vacancies in the Board of Directors shall be filled by a
vote of the majority of the remaining members of the Board of Directors for
the balance of the year.
The President of the organization by virtue of his/her
office shall be Chairman/Chairwoman of the Board of Directors.
The Board of Directors shall select from one of their
members a secretary. A director may be removed when sufficient cause
exists for such removal. The Board of Directors may entertain charges
against any director.
A director may be represented by counsel upon any
removal hearing. The Board of Directors shall adopt such rules for this
hearing as it may in its discretion consider necessary for the best
interests of the organization.
ARTICLE
VIII - OFFICERS
The President shall preside at all membership meetings. He/She shall by virtue of his/her office be
Chairman/Chairwoman of the Board of Directors. He/She
shall present at each annual meeting of the organization an annual report
of the work of the organization. He/She shall
appoint all committees, temporary or permanent. He/She
shall see that all books, reports and certificates required by law are
properly kept or filed. He/She shall be one of
the officers who may sign the checks or drafts of the organization. He/She shall have such powers as may be reasonably
construed as belonging to the chief executive of any organization.
The First Vice President shall in the event of the
absence or inability of the President to exercise his/her office become
acting president of the organization with all the rights, privileges and
powers as if he/she had been the duly elected president.
The Secretary shall keep the minutes and records of the
organization in appropriate books. It shall be his/her duty to file any
certificate required by any statute, federal or state. He/She
shall give and serve all notices to members of this organization. He/She shall be the official custodian of the records
and seal of this organization. He/She may be one
of the officers required to sign the checks and drafts of the organization.
He/She shall present to the membership at any
meetings any communication addressed to him/her as Secretary of the
organization. He/She shall submit to the Board of
Directors any communications, which shall be addressed to him/her as
Secretary of the organization. He/She shall
attend to all correspondence of the organization and shall exercise all
duties incident to the office of Secretary.
The Treasurer shall have the care and custody of all
monies belonging to the organization and shall be solely responsible for
such monies or securities of the organization. He/She
shall cause to be deposited in a regular business bank or trust company a
sum not exceeding $ 500,000.00 and the balance of the funds of the
organization shall be deposited in a savings bank except that the Board of
Directors may cause such funds to be invested in such investments as shall
be legal for a non-profit corporation in this state. He/She
must be one of the officers who shall sign checks or drafts of the
organization. No special fund may be set aside that shall make it
unnecessary for the Treasurer to sign the checks issued upon it. He/She shall render at stated periods as the Board of
Directors shall determine a written account of the finances of the
organization and such report shall be physically affixed to the minutes of
the Board of Directors of such meeting. He/She
shall exercise all duties incident to the office of Treasurer.
Officers shall by virtue of their office be members of
the Board of Directors.
No officer shall for reason of his office be entitled to
receive any salary or compensation, but nothing herein shall be construed
to prevent an officer or director for receiving any compensation from the
organization for duties other than as a director or officer.
ARTICLE
IX - SALARIES
The Board of Directors shall hire and fix the
compensation of any and all employees, which they in their discretion may
determine to be necessary for the conduct of the business of the
organization.
ARTICLE X
- COMMITTEES
The Board of Directors shall appoint all committees of
this organization and their term of office shall be for a period of one
year or less if sooner terminated by the action of the Board of Directors.
ARTICLE XI
- DUES
The dues of this organization shall be $ 50.00 per annum
and shall be payable on July 7.
ARTICLE XII
- AMENDMENTS
These By-Laws may be altered, amended, repealed or added
to by an affirmative vote of not less than 80 percent of the members.
